Modernising digital tools for the city

The responsibility for procurement tenders was largely transferred from Tuomi Logistiikka to the City of Tampere’s own procurement unit in the summer of 2023. The city is gradually implementing a new procurement system during 2023–2024. The system will store information such as details of suppliers and the contracts made with them.

The city's current HR systems do not support modern, effective personnel management. Employee basic information is maintained in both the HR core system and the payroll system, causing redundant work. Managers and employees do not have access to a self-service portal, nor sufficient visibility into their own or their subordinates' information. The city currently lacks a system for managing the skills, goal setting, performance management, or training of its 8,800 employees.

The City of Tampere aims to achieve the following by 2027:

• Procure a unified management support system as a service, encompassing all necessary HRM and HRD functions.
• Digitise and streamline personnel management processes.
• Create real-time personnel reporting, enhance the accessibility of HR data within the organisation, and utilise predictive analytics.

At the end of 2023, the City of Tampere upgraded to a more modern and user-friendly archiving system. The next step is to begin developing archiving automation through integrations in 2025.

Automation will help minimise manual work in archiving. At the same time, information will be collected in one place, ensuring compliance with the legal archiving obligations set by authorities.

Between 2024 and 2029, the City of Tampere will reform its financial processes and will modernise its financial management system. The new system will enable:

• Better productivity tracking
• Automated reporting, reducing manual tasks
• Lower risk of human error
• Real-time project management with automatically updated information